MILWAUKEE STOCK CAR AUTO RACING ASSOCIATION
BY-LAWS
FORWARD
Racing is a business, a dangerous business, but a good business if made up of men*. There is no place for the trouble maker or the man who can see nothing but wrong, believing that every action of officials is directed at him, that rules are made only for him to break. This man has no place in the racing business and should be left at the entrance gate of all race tracks. Let us make this association one of good business, one in whose dividends of success we are proud to share.
The Milwaukee Stock Car Auto Racing Association was organized in 1950.
It was composed of stock car owners, stock car drivers, contest or track officials, and other persons taking an active part in stock car auto racing.
It was incorporated as "Milwaukee Stock Car Auto Racing Association, Inc." in April of 1950.
The general purpose of the association is that of combining efforts for the betterment of auto racing and the association membership agrees to work together in the best interests of auto racing.
The following set of by-laws has been revised and amended by a special committee, appointed by the membership in November of 1961 and subsequently approved by said membership.
*Herein and after both genders are intended.
BY-LAWS
ARTICLE 1 - BY-LAW CHANGE
Alteration of, addition to, or deletion from the by-laws or articles of incorporation shall be made effective only at the second regular or special meeting following the regular meeting at which such change is proposed and approved by the majority present.
A vote of two-thirds of those present shall be necessary to effect an alteration of, addition to, or deletion from the by-laws or articles of incorporation.
ARTICLE 2 - MEMBERSHIP
The membership shall consist of persons 18 years of age or older. Race, creed or color shall not be a bar to membership.
Membership in the Milwaukee Stock Car Auto Racing Association, (MSCARA) shall be composed of two separate entities - PARTICIPATING and NON-PARTICIPATING members. Participating members are hereby defined as car owners and drivers. Non-participating members shall include all other persons interested in the sport of stock car racing and taking an active part in same.
Participating members are entitled to two (2) votes per car, one for the car owner and one for the driver. If more than one person owns a car, the above rule will still apply. The board of directors shall be responsible to see that this rule is carried out properly.
Non-Participating members will be given an opportunity to express themselves on each issue taken up at a regular business session, but their floor time will be limited by the president, according to time available. At no time will non-participating members be allowed to vote.
Names of candidates for membership may be submitted by any member in good standing at any regular meeting, but such candidates will not be accepted into membership until the next regular business meeting and are subject to the approval of the board of directors, who must pass approval or disapproval on a candidate prior to the next regularly scheduled business meeting.
ARTICLE 3 - FEES AND DUES
The initiation fee shall be ten ($10) per each member.
The membership fee, for all members, will be twenty ($20) per year for car owners and ten ($10) for associate members(a), which are due and payable by December 31 of the preceding year and they become delinquent as of February 1 of the following year. Any member is delinquent as of February 1 of any calendar year and is no longer considered an active member. Any member can be reinstated by payment of initiation fee and membership dues for current year.
Upon payment of the initiation fee, a candidate accepted by the board of directors, becomes a member of the association, either on a participating or a non-participating basis, and thereby is entitled to all the privileges of such a member and also assumes the responsibilities of such a member and such a member agrees to abide by and be governed by the Association bylaws, rules and general practices.
ARTICLE 4 - MEMBERSHIP CARDS
All members in good standing shall be required to carry membership cards authorized by the association. The treasurer, secretary and/or board of directors shall be responsible for the issuing of membership cards to all members in good standing.
Membership cards shall be of two different colors; one for participating members and a different color for non-participating members.
Membership cards must be shown to the Sergeant-At-Arms as a means of gaining admittance to any club activities.
ARTICLE 5 – OFFICERS & DIRECTORS
Officers of the association are made from the following four offices: President, Vice-President, Secretary/Treasurer & Sergeant-At-Arms. Their term of office shall be for two (2) years or until such time as a successor is elected(b).
The board of directors shall consist of five(c) members of the association, including the four officers. Their terms of office shall run consistent with that of the association officers as outlined above.
The board of directors shall be comprised of active, participating members only.
Any officer or member of the board of directors who misses two (2) or more consecutive meetings, either regular, special or directors meetings shall be removed from said board and a replacement nominated, elected and installed at the next regularly scheduled business meeting.
ARTICLE 6 - ELECTIONS
Officers and directors shall be nominated at the October regular meeting, elected at the December regular meeting, and take office before the opening of "new business" at the January regular meeting. The inventory of all club possessions shall be turned over and/or accounted for to the new officers, prior to the starting of "new business".
Only official ballots, prepared by the secretary or his appointee shall be used for the election of officers and directors.
ARTICLE 7 - DUTIES OF OFFICERS AND DIRECTORS
The principal duties of the PRESIDENT-The president shall be the Chief Officer of this club and shall, subject to the control of the Board of Directors, have supervision, direction and control of the business of the Club. He shall preside at all meetings of the members and at all meeting of the Board of Directors. The President or his designated appointee shall sign all contracts and other instruments in writing, provided, however, that all contracts and instruments in writing are first approved of the Board of Directors.
The principal duties of the VICE-PRESIDENT are to discharge the duties of the president in the event of the absence or disability of the latter and to head the entertainment committee for the period of his term of office.
The principal duties of the SECRETARY/TREASURER are to keep a record of the proceedings of all member and director meetings; to keep systematically and safely all books, records, and documents of the association; to keep an inventory and/or complete record of all association properties; to execute association correspondence as required, while working together with other association officers; to receive all monies paid to the association; to keep complete and systematic record thereof; to keep Sergeant-At-Arms informed as to who are members in good standing and who have ceased to be members in good standing; to issue membership cards to persons who have paid their membership dues; to pay out monies upon receipt of the proper order; to keep a complete and systematic record of all monies received and disbursed; and to account for the same at each regular business meeting.
The principal duties of the SERGEANT-AT-ARMS shall be to see that none but members are admitted to the meetings; to assist the president in preserving order; and to conduct balloting. The sergeant-at-arms is held responsible to see that membership cards are displayed at all business meetings and club activities and the membership is seated properly.
The principal duties of the BOARD OF DIRECTORS are to attend all board of directors meetings as well as all regular and special meetings. The board of directors shall transact and authorize the transaction of such association business as they consider necessary for the welfare of the association.
ARTICLE 8 - MEMBERS IN GOOD STANDING
A member suspended for non-payment of dues may be reinstated upon payment often ($10) dollar reinstatement fee and one (1) years dues.
Any member in good standing who is called into active military service shall be retained in good standing without further payment of dues and shall be reinstated without charge upon his return to civilian status.
Any officer or member of the association who conducts himself in an ungentlemanly manner, or who may be intoxicated may be expelled and/or barred from any or all association meetings or activities. The board of directors shall determine the action to be taken by a majority
vote and said board is empowered to act as they see fit and affix a fine, and/or suspend membership either on a temporary or permanent basis.
ARTICLE 9 - MEETINGS
Regular meetings will be held four (4) times a year - to be held on the last Sunday of January, the last Sunday of March, the first Sunday in October, and the first Sunday in December. When deemed necessary, regular meetings can be changed.
All meetings will be conducted in accord with Roberts Rules of Order. However, motions passed by the body, by-laws or previous practice shall take precedence over Roberts Rules.
Special meetings may be called when it is deemed advisable by the call of the president and/or any three members of the Board of Directors.
All members shall be notified at least 24 hours in advance of all regular or special meetings and all officers and directors shall be notified at least 24 hours in advance of all directors meetings.
Board of Directors meetings shall be held at the call of the president and/or any three members of the board.
Twenty-five (25) percent of membership shall constitute a quorum for a regular and/or special meeting.
Four (4) official members of the board of directors shall constitute a quorum for any board meetings.
Any member may attend any board of directors meeting but is not allowed to vote and may not enter into the discussion without approval of the board.
ARTICLE 10 - GENERAL
All members of the association are to conduct themselves in a gentlemanly manner at all times and set the example for all non-members.
All members of the association agree to build and run their cars according to the rules and regulations agreed to by the association and the promoters who drew up and approved said rules.
Any problems or complaints that a member might encounter should be brought tot the attention of the board of directors and will be acted upon and handled in a business like way by the officers and directors. At no time should grievances be settled at a track in a manner that would bring discredit to the sport, the driver, the promoter, the fan, or the association.
All association members cars must be neatly painted and carry the association identification (MSC) at all times. The letters MSC are to be a minimum of three (3) inches in height.
History of Amendments:
(a) December 6, 2015: added associate fee
(b) December 6, 2015: took away the term limits
(c) January 24, 2016: reduced the Board from seven members